Job Title: External Relations & Operations Coordinator (Milwaukee)
Reports to: Executive Director - Milwaukee
Admission Possible is seeking an External Relations & Operations Coordinator to support our program in Milwaukee.
Admission Possible is a ten-year-old nonprofit organization dedicated to helping promising, motivated low-income young people earn admission to college. We identify students with the motivation and potential for college, and then provide them with (1) SAT/ACT test preparation; (2) guidance in the college application process; (3) assistance in the financial aid application process; and (4) guidance in transition to college. In 2009-2010, we served more than 6,200 low-income students in 23 high schools in the Twin Cities and Milwaukee and on 150 college campuses nationwide. Since our founding in 2000, we have succeeded in helping more than 98% of our students earn admission to college!
In Milwaukee, we deliver our services to 140 low-income high school juniors and seniors in four high schools with a staff of 2 AmeriCorps VISTA Members, 10 AmeriCorps state members and a full-time, regular staff of 4. To learn more, please visit: www.AdmissionPossible.org.
I. Job Summary
The External Relations & Operations Coordinator serves as lead support to the Executive Director - Milwaukee in fund development, internal and external communications, and day-to-day operations including bookkeeping/accounting, office management and human resources. This position is based in our Milwaukee office and will directly supervise two to three VISTA members and/or part-time workers.
II. Specific responsibilities
A. Fund Development (45-50%): Responsible for supporting all annual revenue goals and development activities for Greater Milwaukee. Work with the Executive Director – Milwaukee to implement all components of the strategic fundraising plan for institutional and individual donors including prospecting, cultivation, solicitation and stewardship. Leverage Executive Director and Advisory Board members in managing donor relationships. Manage all aspects of a grants and reports calendar and serve as lead grant writer. Run all direct mail campaigns and small scale fundraising events. Lead all development operations including gift processing, donor recognition, and data integrity management of the donor database. Manage and solicit all in-kind donations. Support the Executive Director in developing annual fund development plan and contribute Milwaukee related information to national fundraising efforts coordinated by the Central Office.
B. Communications (25-30%): Responsible for increasing and managing Admission Possible’s brand identity in the community through media relations and public outreach. Provide all local content for marketing materials including brochures and tri-annual newsletters. Manage online Greater Milwaukee communications including constituent e-mail blasts and regional website content. Support Executive Director – Milwaukee in media relations efforts including leading local news release writing and media pitching. Provide support to full Leadership Team in managing relationships with non-donor external audiences and lead data integrity management of these constituencies in database. Support Executive Director – Milwaukee on all internal communications. Contribute Milwaukee related material to national communication projects, as required.
C. Operations (20-25%): Serve as the lead for all technology and office management needs for the site, and work with the central office to coordinate all accounting and human resource functions for Milwaukee. Provide general bookkeeping/accounting functions for the site. Assist with monthly financial reporting and annual audit needs. Coordinate all purchasing, receiving, and vendor relations for the site. Assist with computer/technical equipment and provide support for troubleshooting all problems. Be responsible for the general presentation of the office. Serve as the local human resource contact for Milwaukee staff; with responsibility for maintaining personnel files and fielding questions and concerns regarding benefits, reimbursements and taxes. Keep up-to-date with Wisconsin employment regulations and ensure compliance with applicable federal and state laws.
III. Specific Requirements
• Bachelor’s degree and minimum of 1-3 years fund development experience required.
• Previous experience with communications, accounting, and/or Wisconsin-based human resources preferred
• Prior supervisory experience preferred
• Prefer previous successful grant writing experience
• Prior technology trouble-shooting and/or office management experience helpful
• Passion for organization’s mission and a strong spirit of social justice and public service
• Flexibility and strong problem-solving skills to deal with daily and weekly challenges as they arise and to respond to opportunities as they present themselves
• Strong attention to detail and eagerness to create order
• Excellent written and verbal communication skills and strong interpersonal skills
• Self-starter with the ability to prioritize multiple projects and deadlines simultaneously in a fast-paced environment
• Ability to focus on outcomes and meet deadlines
• Strong computer skills, including proficiency with Microsoft Word, Excel and PowerPoint; prior experience with fundraising (Blackbaud’s Raiser’s Edge), design (InDesign) and/or accounting software preferred. Basic troubleshooting skills helpful.
• Entrepreneurial spirit to work to do whatever it takes to start something new and utilize creative problem solving skills
IV. Compensation
The starting salary is commensurate with experience. Excellent benefits (complete health, dental, life, short-term and long-term insurance, retirement program and generous paid time off benefits).
Reports to: Executive Director - Milwaukee
Admission Possible is seeking an External Relations & Operations Coordinator to support our program in Milwaukee.
Admission Possible is a ten-year-old nonprofit organization dedicated to helping promising, motivated low-income young people earn admission to college. We identify students with the motivation and potential for college, and then provide them with (1) SAT/ACT test preparation; (2) guidance in the college application process; (3) assistance in the financial aid application process; and (4) guidance in transition to college. In 2009-2010, we served more than 6,200 low-income students in 23 high schools in the Twin Cities and Milwaukee and on 150 college campuses nationwide. Since our founding in 2000, we have succeeded in helping more than 98% of our students earn admission to college!
In Milwaukee, we deliver our services to 140 low-income high school juniors and seniors in four high schools with a staff of 2 AmeriCorps VISTA Members, 10 AmeriCorps state members and a full-time, regular staff of 4. To learn more, please visit: www.AdmissionPossible.org.
I. Job Summary
The External Relations & Operations Coordinator serves as lead support to the Executive Director - Milwaukee in fund development, internal and external communications, and day-to-day operations including bookkeeping/accounting, office management and human resources. This position is based in our Milwaukee office and will directly supervise two to three VISTA members and/or part-time workers.
II. Specific responsibilities
A. Fund Development (45-50%): Responsible for supporting all annual revenue goals and development activities for Greater Milwaukee. Work with the Executive Director – Milwaukee to implement all components of the strategic fundraising plan for institutional and individual donors including prospecting, cultivation, solicitation and stewardship. Leverage Executive Director and Advisory Board members in managing donor relationships. Manage all aspects of a grants and reports calendar and serve as lead grant writer. Run all direct mail campaigns and small scale fundraising events. Lead all development operations including gift processing, donor recognition, and data integrity management of the donor database. Manage and solicit all in-kind donations. Support the Executive Director in developing annual fund development plan and contribute Milwaukee related information to national fundraising efforts coordinated by the Central Office.
B. Communications (25-30%): Responsible for increasing and managing Admission Possible’s brand identity in the community through media relations and public outreach. Provide all local content for marketing materials including brochures and tri-annual newsletters. Manage online Greater Milwaukee communications including constituent e-mail blasts and regional website content. Support Executive Director – Milwaukee in media relations efforts including leading local news release writing and media pitching. Provide support to full Leadership Team in managing relationships with non-donor external audiences and lead data integrity management of these constituencies in database. Support Executive Director – Milwaukee on all internal communications. Contribute Milwaukee related material to national communication projects, as required.
C. Operations (20-25%): Serve as the lead for all technology and office management needs for the site, and work with the central office to coordinate all accounting and human resource functions for Milwaukee. Provide general bookkeeping/accounting functions for the site. Assist with monthly financial reporting and annual audit needs. Coordinate all purchasing, receiving, and vendor relations for the site. Assist with computer/technical equipment and provide support for troubleshooting all problems. Be responsible for the general presentation of the office. Serve as the local human resource contact for Milwaukee staff; with responsibility for maintaining personnel files and fielding questions and concerns regarding benefits, reimbursements and taxes. Keep up-to-date with Wisconsin employment regulations and ensure compliance with applicable federal and state laws.
III. Specific Requirements
• Bachelor’s degree and minimum of 1-3 years fund development experience required.
• Previous experience with communications, accounting, and/or Wisconsin-based human resources preferred
• Prior supervisory experience preferred
• Prefer previous successful grant writing experience
• Prior technology trouble-shooting and/or office management experience helpful
• Passion for organization’s mission and a strong spirit of social justice and public service
• Flexibility and strong problem-solving skills to deal with daily and weekly challenges as they arise and to respond to opportunities as they present themselves
• Strong attention to detail and eagerness to create order
• Excellent written and verbal communication skills and strong interpersonal skills
• Self-starter with the ability to prioritize multiple projects and deadlines simultaneously in a fast-paced environment
• Ability to focus on outcomes and meet deadlines
• Strong computer skills, including proficiency with Microsoft Word, Excel and PowerPoint; prior experience with fundraising (Blackbaud’s Raiser’s Edge), design (InDesign) and/or accounting software preferred. Basic troubleshooting skills helpful.
• Entrepreneurial spirit to work to do whatever it takes to start something new and utilize creative problem solving skills
IV. Compensation
The starting salary is commensurate with experience. Excellent benefits (complete health, dental, life, short-term and long-term insurance, retirement program and generous paid time off benefits).
How to Apply:
To Apply:Please send resume, cover letter including salary requirements, and three references by June 25, 2010 (e-mail welcome) to:
Ashley Schmidt
Admission Possible – Greater Milwaukee
603 N. Milwaukee St
Milwaukee, WI 53202
Phone: 414/220-9450
E-mail: ASchmidt@AdmissionPossible.org
Web: www.AdmissionPossible.org
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